![]() ![]() You must explain to your patient what exactly electronic data exchange means. You have to be able to show that you have taken the proper measures to secure your medical records. You must protect this data and comply with the rules as laid out in the General Data Protection Regulation (GDPR). ![]() Medical records contain special personal data. Your patients must identify themselves using a valid ID. You must also include the patient’s citizen service number ( burgerservicenummer, BSN) in your records and use this number when exchanging information. You have to inform your patient clearly on how you will use their medical information and for what purpose. You have to at least include the basic data of the care you provide, such as: The information medical records should contain depends on the type of treatment and the practitioner’s profession. What information is included in medical records? These records contain various details, including the patient’s health and the treatment prescribed by the medical practitioner. Locate your hospital medical records through the Minnesota Department of Health website.Are you a medical practitioner in the Netherlands? You are required to keep records for each patient according to the Dutch Medical Treatment Contracts Act ( Wet op de Geneeskundige Behandelingsovereenkomst, WGBO, in Dutch). Information concerning charges for obtaining medical records also can be found on the Internet at the Minnesota Department of Health. ![]() In a medical emergency, when a patient is unable to give consent, the provider is not prohibited from releasing appropriate health records needed for treatment.Ī complete copy of Minnesota Statute 144.292 PATIENT RIGHTS may be obtained by writing the Board office, calling the office at (612) 617-2130, or by going to Minnesota Office of the Revisor of Statuteson the Internet. A person who negligently releases patient records, or who forges, or uses a fraudulent consent form, or who releases a record without a consent form is liable to the patient for compensatory damages caused by the unauthorized release.A consent is valid for one year, unless specified in the consent, or by law.A signed and dated patient consent is necessary for the records release.The latter information may be released to an appropriate third party or to another provider who may release the information to the patient.įinally, in releasing the requested medical records, the provider should pay close attention to these matters of security and liability: The provider may withhold from the record provided: written speculations about the patient's health condition, as long as the patient's informed consent is provided information that the provider reasonably determines is detrimental to the physical or mental health of the patient, or is likely to cause the patient to inflict self harm, or harm to another. If the patient consents, the provider may furnish a written summary of the record. The provider may bill a reasonable charge to the patients and may retain a copy of the materials furnished.Įxamples of the types of records which must be provided include: lab reports, x-rays, prescriptions, other assessment results, or the pertinent portions of the record relating to a condition specified by the patient. The records shall be in terms and language the patient can reasonably be expected to understand. The law is clear that the provider of medical services shall promptly respond to a patient's written request for records with complete and current information possessed by the provider, concerning any diagnosis, treatment, and prognosis of the patient. When the patient and the physician know the provisions of Minnesota Statute 144.292, the requested transfer of patient records occurs more smoothly. Minnesota has a state law governing this issue. The most common complaint is that the doctor/provider will not release medical records to the patient. ![]() The Board of Medical Practice receives many complaints and telephone inquiries regarding medical records. Patients' Access to their Medical Records ![]()
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